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Part-time Facility Administrative Assistant - Baton Rouge, LA

Cenikor Foundation is a non-profit organization and one of the largest substance abuse treatment centers in the nation. We are currently seeking a Part time Administrative Assistant for our facility in Baton Rouge, LA. Schedule: Day shift.

JOB SUMMARY:

Provide a high-level of administrative support.  Maintain an efficient workflow without the interruption of unneeded phone calls, inquiries and clerical work by resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents for the Facility Director.

ESSENTIAL FUNCTIONS:

  1. Coordinate appointments, seminars, travel arrangements and business activities as requested.  Review arrangements and receive approval from Facility Director within 24 hours of request.
  2. Type correspondence and memos for Facility Director when requested.  Review all correspondence for accuracy.
  3. Record the minutes of staff meetings.  Type the minutes, and prepare a new agenda for the next staff meeting, by the end of each week.  E-mail a copy of the staff meeting agenda and minutes to Corporate within 3 days of the meeting.
  4. Prepare monthly reports as requested.
  5. Accurately maintain all files for Facility Director.
  6. Handle incoming phone calls for Facility Director in a courteous manner. 
  7. Immediately handles fax transmittals as requested by Facility Director.
  8. Appropriately disperses staff mail for Facility Director as required.
  9. Maintain strict confidentiality on all client and foundation matters and refer questionable issues to your supervisor.
  10. Work closely with the Human Resources Department regarding all new hire paperwork, personnel file maintenance, staff timecard follow-up, PTO requests and any other HR items.
  11. Accurately maintain and update required certification by reviewing staff certifications in the first week of each month.  Schedule CPR and First Aid Certification as needed. 
  12. Assist other facility departments as requested by Facility Director.
  13. Uphold the core principles of Cenikor’s culture and create a positive working environment for all team members.
  14. Work closely with Facility Director to uphold the core principles of Cenikor’s culture and contribute to a positive working environment for all team members.
  15. Immediately communicate inappropriate resident or staff behavior to Facility Director.
  16. Perform additional duties as assigned and consistent with the non-exempt functions as defined in this job description.

QUALIFICATIONS FOR THE POSITION:

Skills, Knowledge and Abilities:

  • Knowledge of administrative and clerical procedures.
  • Ability to work with exceptional organization and great attention to detail.
  • Ability to communicate effectively.
  • Knowledge of Microsoft Office software programs.
  • Ability to consistently uphold the Core Principles of Cenikor’s Culture with all team members:
    • Demonstrate mission of service to our clients
    • Positive, respectful communication with both staff and clients
    • Demonstrate self-motivation and perseverance to achieve goals
    • Role model appropriate, professional behaviors including appropriate client boundaries
    • Work effectively as part of a team, helping to set up others for success

Education:

  • High School Diploma or GED.
  • Some college is preferred.

Experience:

  • Three years of related experience preferred.
  • Experience with software including Microsoft Word, Excel & Outlook.

IMPORTANT NOTES:

EQUAL OPPORTUNITY EMPLOYER

DRUG FREE WORKPLACE

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