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Business Coordinator/Bookkeeper - Austin, TX

Cenikor Foundation is a non-profit organization and one of the largest substance abuse treatment centers in the nation. We are currently seeking a Business Coordinator in our Austin, Texas location.

JOB SUMMARY:

Responsible for the day-to-day administrative operations at a facility, including business, insurance billing and human resource functions. Responsible for maintaining the confidentiality of all facility personnel records.

ESSENTIAL FUNCTIONS:

  1. Supervise the coordination of fiscal management, including preparation of time and attendance records, handling of accounts payable and receivable.  Under the direction of the CFO, authorize the opening of new accounts and consult with vendors concerning payment of those accounts.
  2. Complete and manage the process for procurement card expense reports.
  3. Serve as the risk coordinator for the facility; assess facility risk to ensure compliance and safety with facility standards and report all injuries relating to staff or clients to the corporate office within 24 hours.
  4. Work with the Admissions Coordinator to ensure accurate insurance billing activities as directed by the Director of Insurance and Facility Director.
  5. Under the direction of the CFO, serve as property control manager for the facility through approved inventory control methods, ensuring adequate supplies for continuous operations.
  6. Under the direction of the CFO, manage all purchasing for this facility ensuring that purchasing and budgetary guidelines are met.
  7. Under the direction of the Facility Director and corporate HR, coordinate activities related to employment including hiring, processing of documents, orientation, timekeeping and maintaining records of all employees and former employees.
  8. Act as liaison between the facility employees and corporate HR department in regards to timekeeping, payroll processing, benefits and other HR matters.
  9. Assist with the coordination of training for all staff, including maintaining current training file on each employee.  Supervise travel arrangements, including authorization and expense forms.
  10. Prepare annual budget request, in consultation with the Facility Director/VP.  Once approved, continuously monitor budget expenditures.
  11. Write, submit for approval and manage contracts for required external services.  Assure accuracy of hours and payments on contract services and obtain required signatures for invoices on payments.
  12. Work closely with admissions and the insurance department for tracking of payments and billing for insurance, private pay and insurance clients.
  13. Maintain strict confidentiality on all client and foundation matters and refer questionable issues to your supervisor.
  14. Uphold the core principles of Cenikor’s culture and create a positive working environment for all team members
  15. Perform additional duties as assigned and consistent with the exempt functions as defined in this job description.

 

QUALIFICATIONS FOR THE POSITION:

Skills, Knowledge and Abilities:

  1. Ability to act in a professional manner at all times, including exercising confidentiality, discretion and judgment.
  2. Skilled with an excellent aptitude for business and math.
  3. Knowledge of non-profit business procedures.
  4. Knowledge of Microsoft Office and ten-key is required.
  5. Skilled with an adequate knowledge of purchasing procedures.
  6. Ability to work with exceptional organizational skills and great attention to detail.
  7. Ability to communicate effectively both verbally and in writing.
  8. Ability to be self-motivated.
  9. Ability to consistently uphold the Core Principles of Cenikor’s Culture:
  • Demonstrate mission of service to our clients
  • Positive, respectful communication with both staff and clients
  • Demonstrate self-motivation and perseverance to achieve goals
  • Role model appropriate, professional behaviors including appropriate client boundaries
  • Work effectively as part of a team, helping to set up others for success

Education:

  • High School Diploma or GED.
  • College level Accounting and or Business degree preferred.

Experience:

  • Minimum of one-year experience in bookkeeping and/or accounting required.
  • Medical billing insurance experience preferred
  • Minimum of one-year managerial experience preferred.
  • Previous payroll experience preferred.
  • Previous HR experience preferred.

IMPORTANT NOTES:

DRUG FREE WORKPLACE

EQUAL OPPORTUNITY EMPLOYER

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